Configuration: Departments



The principal means of stock grouping and accounting in the FuelTorque system are with Departments. All shop items - whether dry stock or fuels as well as sales modifiers such as discounts and rounding must be mapped to a department.
A Department is created and edited in the Configuration/Departments menu. Selecting an existing department makes it available for editing. Select the "Create New Department" button to create a new department and then follow the onscreen prompts.

Creating a new Department brings up the New Department form.

Description:

Enter a descriptive Department name. For instance, for shop items that are traded from a Deli, then the Department Description might be "Deli"

Department Type:
  • Drystock departments are used for all shop items that are sold at a point of sale
  • Wetstock departments are used for forecourt products that are dispensed through a fuel dispenser
  • Modifier departments are used for tracking items that control the sale process and that modify sale or item values. Some Modifiers are financial and some are purely control. Because of this, it is advised to define at least two Modifier departments, one for financial sale modifiers such as discounts which may have tax implications and one for the non-financial sale modifiers such as safe drops which do not have any tax implications
  • Operating Overhead departments are used for recording operating overheads that are not traded, but which may still be reported on in order to provide a net profit figure for the business
  • Fixed Asset departments are used for recording purchases of fixed assets that are not traded.
Target Margin:

The Target Margin is used to recommend a price for an item when it is received from a supplier. The Target Margin is a percent so to use a 10.5% target margin a value of 10.5 would be entered in the Target Margin field.

Tax on Sales:

The tax rate to use when items are sold at the point of sale.

Tax on Purchases:

The tax rate to use when items are purchased from suppliers.

Business Group:

Business groups are reporting categories used for business performance reporting rather than trading performance reporting. Select from the list of previously defined Business Groups.

External Reference:

Use the External Reference field when department trading activity require synchronisation with a point of sale or reporting system other the the Fueltorque point of sale.